At Productle, we’re all about making data more approachable and efficient. Whether you’re managing a CRM migration or cleaning up a donor list for a local charity, your tools should work for you, not against you.
If you spend a significant part of your day in Excel (and let’s be honest, most of us do!), these four "magic" shortcuts will transform how you handle your spreadsheets. Individually, they save seconds; together, they save hours.
1. Select the Whole Column
Shortcut: Ctrl + Space
Stop scrolling to find the bottom of your data. This shortcut instantly selects the entire column you’re currently in. It’s the perfect first step before applying a filter or changing a data format.
2. Select the Whole Row
Shortcut: Shift + Space
Need to highlight a specific record? This selects the entire horizontal row. It’s a lifesaver when you need to double-check a single entry across a wide sheet of data.
3. Add a New Row or Column
Shortcut: Ctrl + Shift + +
Once you have a row or column selected using the shortcuts above, use this to instantly inject a new one. No more right-clicking and hunting through menus—just a quick tap and you’ve got space for new data.
4. Remove Rows or Columns
Shortcut: Ctrl + -
Cleaning up messy data? Select the unwanted row or column and hit this shortcut to delete it instantly. It keeps your workflow fast and your spreadsheets clean.
Pro Tip: These shortcuts might feel a little tricky to remember at first, but once they’re in your muscle memory, they become second nature.
At Productle, we believe that when your data is organised and your tools are efficient, your team can focus on what really matters: your mission.
Want more tips on making your data smile? Check out our other news updates or get in touch to see how our consultants can help streamline your CRM.
